Location: Vadodara, Surat Gujarat
Industry: Construction
Employment Type: Full-time
Key Responsibilities:
- Reporting to the Director on daily matters through emails, MIS reports, and verbal updates.
- Drafting, reviewing, and managing official emails, letters, and internal communications.
- Coordinating the complete material procurement cycle from indent generation to payment processing, including:
Follow-up on material indents and approvals.
- Coordination with vendors and site teams.
- Tracking purchase orders, delivery challans, and invoices.
- Follow-up with accounts for timely payments
Maintaining proper documentation related to:
- Purchase orders, invoices, delivery records.
- Work orders, agreements, and approvals.
- Site and office correspondence.
- Ensuring systematic filing (physical and digital) of all documents for easy retrieval and audit purposes.
- Coordinating with site, store, accounts, and management teams to ensure smooth workflow.
- Preparing reports, summaries, and status updates as required by management.
Skills Required:
- Strong email drafting and communication skills.
- Good coordination and follow-up abilities.
- Knowledge of basic procurement and billing processes.
- Proficiency in MS Office (Word, Excel, Outlook).
- Attention to detail and documentation accuracy.
Required Qualifications & Skills:
- Graduate / Bachelor’s degree (in Commerce, Business Administration or related discipline) or equivalent.
- Prior experience (ideally 1-4 years) in office administration, preferably in construction/real-estate.
- Strong computer skills: MS Office (Word, Excel), e-mail, basic database/document management.
- Good organizational skills, able to multitask, meet deadlines, attention to detail.
- Vendor management, file management, record-keeping experience beneficial.
- Site exposure / ability to coordinate with field staff and main office would be a plus.